July 2016 - Fellowship Development Wknd & ORSC Meeting

ORSC SUBCOMMITTEE REPORTS

ORCNA XXXI (2018) Bid

• The only bid submitted at the July ORSC meeting (by the current OCRC) is to hold ORCNA XXXI in Blue Mountain
• To see the bid and budget, click on these links: Resort package / Budget
• RCMs should be prepared to vote on this bid at the October 2016 ORSC meeting.
• There is a motion on the table (13.4.16) for ORSC to purchase a "Go To Meeting" package @ a cost of $530 annually beginning October 2016. This is to facilitate on-line meetings with HD video conferencing, beginning with ORCNA XXXI. The motion-maker estimates an annual $1500 savings in travel expenses. The motion has been tabled to the October 2016 meeting. Be sure your RCM has your Area's conscience.

ORCNA XXIX (2016) Blue Mountain - Updates

• 870 registration packages were recorded, including 79 hardship packages
• Net revenue, after $4000 float was repaid, was $7600
• A small number of complaints were received about the final speaker "language used...". If you have any comments, please contact Ontario Regional Convention Coordinator

ORCNA XXX (2017) Toronto - Updates

• May 19-21st at the Hilton Meadowvale in Mississauga
• Registration forms are now available here
• ORCNA XXX Alt-Chairperson was ratified at July 2016 ORSC. Your Alt-Chairperson is David M from the Greater London Area

Literature

• Currently, there is $43K worth of literature in the storage locker
• It is noted that our insurance policy covers a maximum of $30K
• Coordinator, Bill G, notes that the increased amount is an anomoly due to stockpiling inventory prior to the July 1 increase in the peg rate and that inventory will be depleted below the $30K shortly

Webservant

• ORSC meeting minutes will be posted on-line by August 1st
• Webservant term is up for election October 2016 (requires 3 years)

Hospitals & Institutions

• Position was vacant.
• Coordinator, Henry W from Toronto, was elected at July 2016 ORSC for an interim term
• H&I Coordinator term is up for election October 2016 (requires 4 years)

Public Information

• Coordinator, Brian S, was contacted via the phone line and did a CBC radio interview on behalf of NA. Airing date & time to be determined.
• Brian does PR e-mail updates. If you would like to be added to the e-mail blasts, contact him here: PR Coordinator
• A reminder that Brian created a PR presentation/slideshow in October 2015 to share with all Areas. If you'd like to see it, click here.

Northern Outreach

• George from Weagamow Lake, a reserve up north left a message. Coordinator, Tony, made contact and sent a startup package was sent to help this community. He'll follow up soon.

REGIONAL DELEGATE REPORT - WSC

• Electronic polling was used for the first time, which provided participants and the facilitators with precise and accurate results of each poll and vote. We now have a count for every vote taken.
• The 14 motions from the Conference Agenda Report took close to two solid days of WSC's time so the strategic planning session was cancelled and the fellowship development and public relations sessions were collapsed into one session.
• Of 115 seated regions, 112 RDs were present
• Not in attendance were El Salvador, Greater Illinois and Iran
• Le Nordet Region, which has folded, was removed from the list (and count) of Conference participants through a new business proposal.
• Of the 112 Regional Delegates attending, 61 are from the US, 5 from Canada, and 42 from outside the US & Canada
• There are 148 men and 68 women among the Conference Participants - delegates, alternate delegates, and World Board members
• Represented were 40 countries and 26 languages
• There are 128 voting members seated on the floor of this WSC - 112 delegates and 16 World Board members. In addition, there are 89 alternate delegates, 4 HRP members, 2 co-facilitators, 3 translators, and 1 parliamentarian.
• This was the first WSC that Quisqueyana Region (Dominican Republic) participated as a seated member.
• This Conference made the decision to seat three regions: Grande Sao Paulo Region; HOW Region; Rio de Janeiro Region

• We continue to see challenges with the production of illicit Basic Texts, typically a version composed of the Third Edition, Revised, with the addition of language from the Second Edition that wrongly places the NA service structure outside of NA. The production and/or use of these illicit texts in or out of NA meetings is in conflict with the Fellowship's conscience and a violation of the NA's copyright. In addition, some NA groups that clearly intend to use the "Gray Form" in their meetings are seeking to be registered with NAWS. The Group Booklet, an NA approved booklet, stipulates that NA groups use only NA approved literature in NA meetings. We believe that groups that openly disregard the NA's expectations of what an NA group is, as expressed in The Group Booklet, require our attention.
• Some area and regional service committees post NA recovery literature locally on their websites. Posting NA literature is a form of duplication, and the FIPT (Fellowship Intellectual Property Trust) does not permit service committees to duplicate NA recovery literature. When these types of local postings are brought to our attention, we ask the responsible service committees to remove any recovery literature from their website and servers, and most do. Some don't, and that leaves us in the unwelcome position of taking action that could result in the website being shut down.
• Straw polls were taken and the current position (noted above) was strongly supported.

• Literature Survey: Book Length... 1) Daily Meditation: Spiritual Principle a Day; 2) Service & Recovery.  Booklet or Pamphlet Length... 1) Mental Health; 2) Carrying a Clear NA Message 3) Applying the Concepts

• Literature Distribution Numbers:

1. Paper Publications: Reaching Out (13,546); NA Way Magazine (26,454) in 8 languages-English, Farsi, French, German, Japanese, Portuguese, Russian and Spanish
2. Electronic Publications (E-books): Basic Text (14,601); Living Clean (6,594); It Works (7,826); Step Working Guide (1,169); Sponsorship (948)
3. Smart Phone Apps: NA Meeting Search (nearly 300,000 since launch); NA Recovery Companion (2,174 in first 4 months)
4. NAWS News (22,251) in 6 languages-English, French, German, Portuguese, Spanish and Swedish

• NAWS Membership Survey - Draft copy of the Membership Survey was distributed at WSC. It was completed by 22,803 members - the largest number of participants to date. Results will be available in September 2016.

There is more information available from the WSC 2016 on the NAWS website. You are encouraged to print this information and share it with your home groups.

WORLD UNITY DAY

World Unity Day will be September 3rd. You're asked to observe a moment of quiet or prayer to celebrate the occasion, in concert with members around the world. Ontario's time zone - to be in-sync with the worldwide fellowship - is 13h00 on September 3rd.

Canadian Assembly of Narcotics Anonymous (CANA)

• CANA is requesting that you complete this CANA survey Scanning Document and forward all discussion results by e-mail to the CANA Secretary

Canadian Convention XXIV (2016) - soon and nearby!!!

• Canadian Convention (CCNA) is in Mississauga, ON Sept 30, Oct 1 & 2 at the Hilton Meadowvale.
• Upwards of 1000 members are expected.
• Banquet and brunch tickets must be purchased in advance as they will not be available on-site. "Very exciting things" are promised to happen during these meals.
• LIMITED TIME SPECIAL OFFER: Purchase a brunch ticket - receive 10 workshop speaker recordings free. Purchase a banquet ticket - receive 18 workshop speaker recordings free. Purchase both brunch & banquet tickets and receive ALL workshop speaker recordings free. This offer is only valid until August 31st with registration.
• SPEAKERS WANTED: CCNA XXIV will be a very large event and will need many speakers. Most, if not all, speakers are chosen from those people who Early Bird or Pre-Registered. If you are interested in being considered as a speaker please make sure you select that optionn during your registration process. Uploading an audio file through the CCNA website will also help in the decision making process. Check out the speaker submission page at Canadian Convention (CCNA)
• SERVICE VOLUNTEERS: CCNA needs people to Chair meetings, work in registration, programming, merchandising and much more. Please express your willingness on either the Pre-Registration Form or the Canadian Convention (CCNA) web site and you will be contacted.
• HOSPITALITY SUITE HELP: The hospitality wuites are provided every year as a place where members can hang out and get to know one another. In the room you will find coffee, snacks, great fun and fellowship. We are asking for help to take care of this room. We are looking for a commitment of a few hours from different NA Groups all over Canada. What does this sponsorship look like from your Group? 1-Ensure that the room is tidy for the hours you are committed (2 hours); 2-Encourage others to enjoy the space to carry the message of recovery; 3-Provide coffee/snacks for the room OR an optional monetary donation for coffee/snacks. If your Region/Area/Group would like to volunteer OR you wish to volunteer that weekend to help with this, please contact Kevin F or Adriana V at this e-mail and we will give you a time slot you wish to sponsor. If you wish to make a monetary donation then please contact us and we will give you details on how.

TACNA 9 (2016 Update)

• TACNA 9 was held February 12-14, 2016
• TACNA submitted a contribution to ORSC of $5395.49 in July 2016

OLD BUSINESS

22-4-15 Motion to incorporate a regional workshop evaluation form as protocol, to obtain feedback from participants

• Workshop evaluation forms will be used at all workshops facilitated by ORSC members; passed by Unanimous consent July 2016

6-10-15 Consult a tax lawyer re: RCA decision and NA info for discussion and decision on HST status

• As per January 2016 amendment, Bill K has sent requests for quotes to 3 firms (all in Toronto).
• Tabled to Oct 2016 while awaiting replies

13-4-16 Motion that ORSC purchase a "Go To Meeting" package @ cost of $530 annually, beginning Oct 2016 for use by ORCNA XXXI committee. Intent is to save an estimated $1500 annually on travel and allow members from the entire region to participate on ORCNA committees.

• Motion tabled by motion-maker to October 2016 ORSC

NEW BUSINESS

6-7-16 Motion to accept Ontario Convention Resource Committee, which eliminates Hotels & Hospitality from ORCNA & current OCRC position. Intent is to fulfill ORSCNA conscience from July 2014 (Motion 10-7-14)

• Tabled to Oct 2016 ORSC so hard copy can be provided to RCMs for review

11-7-16 Add a 2nd Alternate Delegate position (RD, AD#1, AD#2) with 2 year terms. Intent is to reduce time and burden on RD/ADs. Cost impact is $4162

• Chair referred to Alt-Chair to address affects on P&Ps

2017 Roving Meeting - Areas expressing interest in hosting

• Ottawa
• North Bay
• Tabled for vote at October 2016 ORSC where Admin can offer other options

   ELECTIONS

• Alt-Treasurer - Nelly V from Toronto
• ORCNA XXX Alt-Chair - David M from Greater London Area
• H&I - Henry W from Toronto

ORSC OCTOBER 2016 POSITIONS FOR ELECTION

• Alt-OCRC - 6 years clean time
• Secretary - 4 years clean time
• Alt-Secretary - 3 years clean time
• H&I - 4 years clean time
• Northern Outreach - 4 years clean time
• Webservant - 3 years clean time

October 2015

ORSC SUBCOMITTEE REPORTS

ORCNA XXX (2017) Bid

• Bids were submitted at the July ORSC meeting by two areas; Greater London Area & Toronto
• To see the bids, click on these links: GLANA / TORONTO
• Just prior to the October ORSC meeting, GLANA withdrew it's bid
• Vote to accept Toronto as ORCNA XXX host: Yes-8, No-3, Abstain-2. Motion passed.
• ORCNA XXX Core Committee elections will be held December 20th at 10am

ORCNA XXIX (2016) Updates

• Registration flyers distributed at November Ottawa Area meeting and available at http://orcna.ca/files/Registration.pdf The committee requests that you register early.
• The ORCNA committee is trialling virtual meetings in order to save funds.
• Areas are encouraged to host speaker jams or fundraisers to support ORCNA XXIX
• ORCNA radio equipment is being rented to TACNA 2016 for a fee of $250
• OCRC term is finished. Ben is not seeking a renewal.
• New OCRC elected - Yaz
• Alt-OCRC remains vacant - there is movement to have this position eliminated

Literature

• Bill G. was elected for his second term as Literature Coordinator.
• When ordering tri-plate medallions or any other specialty items, there is a 6-8 week delivery date for years 6 and above
• The Regional Literature coordinator usually stocks tri-plate medallions from 1 to 5 years so this delivery date is shorter
• If our Area Literature Chair contacts the Regional Literature Coordinator in advance of a specialty order, the delivery time could be shortened to 4 - 5 weeks depending on timing.
• The Regional Literature coordinator has taken it upon himself to drive approximately 2 hours to pick up literature orders, saving shipping fees. The savings for the last quarter was approximately $1200.

Webservant

• ORSC Webhost has been renewed for 3 years.
• Coordinator would like to post ORSC meeting minutes to ORSC website (excluding members personal information. A policy is being created for presentation at the January ORSC meeting.

Public Information

• Brian S was elected for his first term (after serving an interim term of 3 months) as PI Coordinator
• Brian has created a PR presentation/slideshow to share with all Areas. If you'd like to see it, click here.

Northern Outreach

• Henry resigned due to work conflicts after serving a six month term. He has reconciled his float and makes the following recommendations:
• Change the subcommittee name from Northern Outreach to Regional Outreach
• It's a waste of funds to have the Northern Outreach Coordinator regularly attend the ORSC - particularly the roving meeting.
• Emails to Northern Outreach will be directed to the ORSC Alt-Chair, Harold, until the position has been filled.

REGIONAL DELEGATE REPORT - News from CANA and World

• Canadian Convention (CCNA) is in Halifax, N.S. from November 6-8, 2015 with the CANA (Canadian Assembly of NA) meeting there November 2-6th.
• C.A.R. (Conference Agenda Report) is coming out November 25, 2015. One of our World Board members and Vice-Chair of WSC, Arne, suggested that he would assist us in hosting a CAR workshop in our Region. TACNA may offer a CAR Workshop at the next convention in February 2016. More will be revealed.
• CANA Survey - The CANA Planning workgroup is asking for assistance from groups/areas by filling out this survey. Please discuss at your business meetings and bring to Area for discussions/submission or submit directly to chair@canaacna.org. GSRs, please discuss this survey with your group and be prepared to discuss at OASCNA
• The World membership survey is available for completion at na.org/survey
• CCNA XXIV (Canadian Convention 2016) will be held at the Hilton Mississauga/Meadowvale in Mississauga, ON on September 30, October 1 & 2, 2016.
• CANA/ACNA Positions opening up. Anyone interested may submit a resume to our Regional Delicate at rd@orscna.org and she will forward it to the CANA Secretary. Click this link for listing of positions. For more information, visit http://www.canaacna.org/ or contact your RD at the above e-mail.
• 2016 Conference Agenda Report
• The Traditions Book will be offered in approval draft form.
• We will be offering recommendations in the C.A.R. for a 15-member board, an elimination of staggered terms, and a finite number of times a board member can stand for election in his or her lifetime.
• This cycle, we plan to include a survey in the C.A.R. This survey will ask members to rank what is most important to them for new or revised recovery books and pamphlets, service material, and what discussions we need to have as a fellowship. At this time, our intention is to also offer this survey online.
• The theme for the 2016 conference: "Honesty, Trust, and Goodwill". 
• English Conference Agenda Report will be available November 25, 2015; translated CAR will be available December 24, 2015.

• 2016 Conference Approval Track
• This CAT will contain the NAWS Strategic Plan, budget, and project plans.
• Additionally, we will offer outcomes from the Decision Making at the WSC virtual workgroup, and WSC seating recommendations and applications.
• All delegates currently have the ability to include material that they would like other conference participants to discuss in the Conference Report.
• We would like to offer this same ability earlier in the process by adding an additional component to the CAT mailing.
• What this means for all regions is that if you or your region has an issue or idea that you would like to see considered by other participants, delegates can submit their idea/issue to us by December 15, 2015
• The ideas and issues received will be distributed with the CAT mailing under a separate cover
• Conference Approval Track material will be available January 25, 2016

• Traditions Project
• The biggest changes include simplification to the chapter structure and an effort to reduce the overall length as much as possible.
• Traditions Book draft will be distributed by December 15, 2015 with the Conference Agenda Track
• NA Public Service Announcements - Three PSAs are available and can be edited to include area or regional contact information. There is a $65 conversion fee. Have a look at what's available here.
• More NAWS news

ORSC AD-HOC COMITTEE REPORTS

Regional Effectiveness Inventory (requested by Ottawa Area)

• Ad-Hoc Chair presented his report as well as a copy of respondents long answers
• Discussion at Region included the question of how a survey with 32 respondents could effectively represent a region the size of ORSC.
• Report to be revisited at January ORSC meeting.
• GSRs, please review and be prepared to discuss this at an upcoming OASCNA meeting.

AREA REPORTS/REQUESTS

Limestone Area (Kingston, Belleville...) Request for help with Unity Day

• Limestone Area is holding a Unity Day on June 11, 2016
• Large area with small service base requesting help from other areas with workshops, speakers, etc
• For more information on how to help, please contact Steve I at 613-328-5200 or s_ioannidis1@outlook.com

TACNA 9 

• TACNA 9 is February 12-14, 2016 (see title link for more info)
• Committee requests that we "PLEASE, pre-register"
• Committee still requesting proposals for workshops/speakers

1. Proposal needs to include information on workshop subject and outline as well as facilitator(s)
2. Send proposals to programming@torontonaconvention.org

OLD BUSINESS

22-4-15 Motion to incorporate a regional workshop evaluation form as protocol, to obtain feedback from participants

• Motion tabled and referred to ORSC Alt-Chair to change the proposed evaluation form
• To be revisited at January ORSC meeting

ORCNA XXX Bid Selection/Approval

• Bids were submitted at the July ORSC meeting by two areas; Greater London Area & Toronto
• To see the bids, click on these links: GLANA / TORONTO
• Just prior to the October ORSC meeting, GLANA withdrew it's bid
• Vote to accept Toronto as ORCNA XXX host: Yes-8, No-3, Abstain-2. Motion passed.

NEW BUSINESS

Location selection of July 2016 roving ORSC meeting

• Interest was submitted at the July 2015 by Ottawa & Hamilton Areas
• Discussion included a report made by ORSC Secretary in 2013 that travel costs for roving meeting to Ottawa vs Hamilton would be approximately $10,600 vs $5, 750.
• It was also mentioned that many of the areas around Hamilton (Niagara Area in particular) are struggling, and a Hamilton location would facilitate participation by members from these areas.
• Vote was - Ottawa: 4 Hamilton: 18
• July 2016 Roving ORSC Meeting to be held in Hamilton

ORSC 2016 Proposed Budget

• 2016 Budget proposal presented and tabled for vote at January 2016 ORSC meeting
• You can view the budget here... Page 1 & Page 2
• GSRs...please bring any questions or comments to the next OASCNA meeting

ORSC Donation Funding Formula (motioned by Ottawa Area)

• Motion that ORSC create a donation funding formula in their Policies so that the ORSC Treasurer is not making a decision on his own as to what % goes to CANA & NAWS
• Motion was tabled and referred to ORSC Treasurer to come back with a formula for vote at January 2016 ORSC meeting

Motion that ORSC Literature Coordinator become a paid position due to the number of hours of work required. (Motion by Bill G, Literature Coordinator)

• After some discussion, the motion maker made motion to withdraw the motion but the objection to withdrawing the motion was passed
• Motion was tabled and referred to the ORSC Chairperson to investigate liability, insurance & P&P implications
• To be revisited at January 2016 ORSC meeting

Motion that ORSC meeting minutes be posted to ORSC website (Motion by webservant)

• Discussion included concerns about ORSC member's personal information/anonymity, as well as password protection requirements.
• Motion was tabled and referred to the motion maker to create a policy and bring back to the January 2016 meeting

Motion that Literature donate remaining 27 copies of the discontinued hard cover IWH&W Limited Edition to the ORCNA committee, as they've been sitting in inventory for some time (Motion by OCRC-Yaz)

• Many members at the table were interested in buying the text at the reduced rate of $19.70 (reg. price $38.40)
• Motion to table to January 2016 ORSC meeting
• GSRs...if anybody would like to purchase a copy of this text, please advise your Alt-RCM before the January meeting. Quantities are limited and available on a first come, first serve basis.

Motion that ORSC send a registered letter to former PI Coordinator (Motion by Vice-Chair, Harold)

• The former PI Coordinator resigned prior to the April 2015 ORSC meeting
• She owes ORSC a balance of $1382.73, Microsoft Office Publisher Software (value $135.60), and the PI/PR archives and service materials.
• After several attempts from numerous members of the ORSC to recoup these items, the former PI Coordinator has been uncooperative
• Motion was passed to send a registered letter regarding restitution of funds and return of materials.
• ORSC Chair and Alt-Chair to coordinate and initiate letter and report back at January 2016 ORSC meeting

Motion that ORSC provide 3 Basic Texts & 3 IWH&W to libraries at correctional facilities in the Limestone area (Motion by Limestone Area RCM)

• The cost is $603.60
• The Limestone Area has limited resources but has at least 8 correctional facilities
• Motion was passed

ORSC JANUARY 2016 POSITIONS FOR ELECTION

• Treasurer - 5 years clean time
• Alt-Treasurer - 4 years clean time
• Alt-OCRC - 6 years clean time
• Northern Outreach - 4 years clean time

September Update

Reminder to speak to your homegroups and bring back your vote for the ORCNAXXX bids. To see the bids, check the link in the August blog. Area conscience will be taken at the October Area meeting to be delivered to the October 18 Region meeting.


CCNAXXIII is this November in Halifax. Here is the September 2nd newsletter from CCNA.

NA World Service is offering a PR Webinar this September 24. If you're interested, please see this link for sign-up information.

As always, comments and questions are welcome.

ILS
Cindy C
Alt-RCM